Data Protection Notice

1.    Preamble

  1. This notice provides you with information on how we (see “Introduction”) will process your personal data.

 

2.    Introduction

  1. The EnviroInfo 2018 Website is operated by

Leibniz Supercomputing Centre of the Bavarian Academy of Sciences and Humanities
Boltzmannstraße 1

85748 Garching near Munich

Germany

Tel. +49 (0)89-35831-8000
E-Mail: leitung@lrz.de

(“controller within the meaning of GDPR”)

  1. You can also contact our data protection officer:

Leibniz Supercomputing Centre of the Bavarian Academy of Sciences and Humanities
Der Datenschutzbeauftragte („data protection officer“)

Boltzmannstraße 1

85748 Garching near Munich

Germany

Tel. +49 (0)89-35831-8738

E-Mail: datenschutz@lrz.de

 

3.    Purposes for which we process your data, processed data categories and legal basis of the processing

  1. When you visit our Website
    • When you visit our website, we process the following data automatically:
      1. IP-address
      2. Date and time of access
      3. Name, URL and amount of data of the requested file
      4. Access status (i.e. file not found, etc.)
      5. Data about browser and operating system as submittedd by the browser
      6. web page from which the access has been performed (if submitted by the browser)
    • The purpose for processing of this data is to
      1. provide this website to you
      2. improve and further develop this website
      3. detect, prevent, and investigate attacks on our website.
      4. create usage statistics
    • We process the data on the basis of our prevailing legitimate interest (Article 6(1)(f) GDPR) which is to achieve the purposes set out under Point 1.2.

 

  1. When you get in contact with us
    • When you get in contact with us, we process personal data which you provided to us on, e.g.
      1. email address,
      2. telephone number
      3. other information you provided to us on a voluntary basis
    • The purpose for processing is to establish contact with you and to process your inquiry
    • We process the data on the basis of our prevailing legitimate interest (Article 6(1)(f) GDPR) which is to achieve the purposes set out under Point 2.2.

 

  1. When you register for our conference
    • When you register for our conference, we process the following data categories:
      1. Contact details
      2. Address
      3. Payment Information
      4. For full information about the processed data, see our registration website and the data protection notice of our data processor Interplan AG (see 4. Trasfer of your personal data)
    • We process the data for the performance of a contract between you and us (Article 6(1)(b) GDPR).

 

  1. When you submit a paper/workshop proposal
    • When you submit a paper/workshop proposal, we process the following data categories:
      1. Login data
      2. Contact data
      3. Details about your paper or workshop a given by you
      4. For full information about the processed data, see our ConfTool website and the data protection notice of our data processor ConfTool GmbH (see 4. Trasfer of your personal data)
    • We process the data for the performance of a contract between you and us (Article 6(1)(b) GDPR), on your consent per Art. 6 (1)(a) GDPR and on the basis of our prevailing legitimate interest (Article 6(1)(f) GDPR) which is to set up the conference agenda.

 

  1. When you participate in our event:
    • When you participate in our event, we may take photos or videos of participants during the event. We may publish these photos on our website or other publications for public relations purposes. If you do not want to be photographed, please inform the photographer onsite.
    • We process the data on the basis of our prevailing legitimate interest (Article 6(1)(f) GDPR) which is set up in 5.1 (public relations).

 

  1. Google Web Fonts
    • This website uses Google Web Fonts for a uniform representation of fonts. Google may receive your IP address for technical reasons. On the basis of your IP address Google may determine which websites you visited.
    • We use Google Web Fonts on the basis of our prevailing legitimate interest (Article 6(1)(f) GDPR) which is a uniform representation of fonts on our website.
    • Google’s privacy policy is available at https://policies.google.com/privacy.

 

4.    Transfer of your personal data

  1. We use the following companies as data processors:
    1. For registration, we use Interplan AG, Landsberger Str. 155, 80687 Munich, Germany, as data processor. You can find a link to their Data Protection Notice on our registration website.
    2. For the submission of papers, we use ConfTool GmbH, Hochrad 58, 22605 Hamburg, Germany , as data processor. You can find a link to their Data Protection Notice on the Conference Tool System website.
  2. Apart from above mentioned data processors, we will not disclose your personal data to third parties, except we are required to do so by law.
  3. We do not transfer your personal data to countries outside the European Economic Area (EEA).

5.    Retention periods

  1. We store log data for seven days.
  2. In other cases mentioned, we cannot clearly stating the retention period in advance. Your personal data will only be kept for as long as we reasonably consider necessary for achieving the purposes set out under Point 3 above.
  3. We will, in any case, retain your personal data for as long as there are statutory retention obligations or potential legal claims are not yet time-barred.

6.    Your rights in connection with your personal data

  1. Under applicable law your principal rights are:
    1. Right to access
    2. Right to rectification or deletion
    3. Right to restriction of processing
    4. Right to data portability
    5. Right to object to processing
    6. Right to withdraw consent
  2. If you have any questions regarding your personal data or if you want to exercise your rights as described above, you can contact our data privacy team via our service desk (https://servicedesk.lrz.de).
  3. You also have the right to lodge a complaint with a supervisory authority. We are governed by „Der Bayerische Landesbeauftragte für den Datenschutz (BayLfD)“, https://www.datenschutz-bayern.de/

7.    Closing remarks

  1. We keep our privacy policy under regular review and we will place any updates on this website. This privacy policy was last updated on 22 August 2018.